Position Summary: The Special Projects and Operations Analyst provides budget and purchasing analysis and supports project management initiatives and events to further advance the Chancellor’s strategic priority aimed at promoting family engagement citywide for the Department of Education’s (DOE) Family and Community Engagement (FACE) Division. Performs related work.
Reports to: Director of Operations
Direct Reports: N/A
Key Relationships: Works closely with the Director of Operations; Director of Communications; Central Business Office and various other DOE offices, as assigned.
- Purchase goods and services for the FACE Division and prepare and monitor the progress of budget modifications through the Financial Accounting Management Information System (FAMIS).
- Analyze and prepare detailed Personal Service (PS) and Other Than Personal Service (OTPS) budget reports regarding the condition of FACE’s budget.
- Prepares required procurement documentations, e.g., bids for processing of contract awards, registrations and modifications.
- Monitor the delivery of goods and services and prepare updates on procurement status.
- Prepare charts, graphs and other related material to provide periodic reports on the budget.
- Assist the Director of Operations in maintaining and revising systems and procedural manuals.
- Provide support with the daily operating functions of the office, e.g., general supply inventory and metro card distribution.
- Support the team with event planning, and develop information materials for initiatives and/or events.
- Develop goals and benchmarks to track project progress including communications strategy and rollout plans to schools/parents.
- Capture key stakeholder feedback for utilization in policy development, project planning and implementation.
- Support the development of FACE’s Citywide Best Practices Committee.
- Provide regular project status updates to Senior Directors.
- Represent the Division and provide support during evening and weekend parent meetings, workshops and events.
A baccalaureate degree from an accredited college.
- Ability to solve organizational roadblocks.
- Project management experience and problem solving skills related to gathering, organizing, analyzing and presenting data.
- Data analysis and presentation skills.
- Writing, editing and communication skills.
- Statistical and analytical skills.
- Familiarity with DOE informational systems.
- Knowledge of budgeting, forecasting and financial reporting models.
- Prior knowledge of, and experience in, education and/or government.
- Excellent organizational, people and teamwork skills.
- Strong results-oriented and quality performance work ethic.
- Capable and detail-oriented multi-tasker who can prioritize and remain professional in demanding situations.
- Ability to anticipate projects and take initiative.
- Ability to learn quickly and succeed in a rapidly changing environment.
- Advanced proficiency in computer software programs, particularly Microsoft Word, Excel and PowerPoint.
(Internal candidates who are selected for this position and who currently hold comparable or less senior positions within the DOE will not make less than their current salary.)